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Office
Executive assistant
Description de fonction
Sales business transformation division within Toyota Motor Europe is looking for an executive/personal assistant
Your responsibilities
- Act as personal assistant to Vice President (VP) of Sales Business Transformation and divisional assistant of the division.
- Manage VP and Head of calendars, schedule meetings and appointments
- Manage VP and Head of travel arrangement & expenses management
- Produce reports, presentations, and briefs
- Organize internal and external meetings (hotel, catering, venue, registration process)
- Follow up on HR processes such as holiday requests, yearly and mid-term performance reviews, onboarding of newcomers
- Act as the first point of contact of the division
- Monitor administrative procedures and provide support
Profil
Your profile
- You have experience working as Personal/Executive Assistant in an international large scale company
- Excellent knowledge of the English language (Toyota Motor Europe business language) and mastering a local language is an asset
- Strong communication skills, both written and oral
- You have a sound knowledge of the Microsoft Package – Outlook, Teams, Word, Excel, PowerPoint
- Proactive and able to work & perform under pressure
- Flexible in handling last minute requests and changes
- Excellent internal customer attitude & people skills
- Works well in a team as well as independently
- Reliable and discrete, able to handle confidential material and information
Offre
Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office.
At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary.
If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.
Contract:
Interim contract (weekly renewed) with option permanent contract after 6 months
Start date: ASAP
Full time
Hybrid : Toyota Motor Europe Head Office in Evere (Brussels) and possibility for home office.
Information
Toyota is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.
The company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.